Terms and Conditions
Last Updated: August 13, 2025
Welcome to Cerebral IP, LLC (“Cerebral IP,” “we,” “us,” or “our”). These Terms and Conditions (“Terms”) govern your use of our website (https://cerebralip.com), our patent agent legal services, and related financial and accounting interactions. By accessing our website, engaging our services, or entering into any financial transactions with us, you agree to be bound by these Terms. If you do not agree with these Terms, please do not use our website or services.
1. Scope of Services
Cerebral IP LLC provides patent agent legal services, including but not limited to patent application drafting, filing, prosecution, and consultation on intellectual property matters. Our services are provided by registered patent agents in accordance with applicable laws and regulations, including those set forth by the United States Patent and Trademark Office (USPTO).
Service Agreement: For professional legal services including patent drafting and intellectual property search services, a service agreement is considered binding for the purchased service(s) upon acceptance of a written quote. All full patent application services and other registered patent practitioner services are subject to a separate written engagement agreement between Cerebral IP and the client, which will outline the scope, fees, and specific terms of the engagement.
Agent-Client Relationship: Acceptance of a service quote or issuance of oral or written authorization to commence work establishes an agent-client relationship between Cerebral IP and the client.
Authorization to Begin Work: Acceptance of a service quote or any oral or written statement directing Cerebral IP to begin work on a project constitutes authorization to commence services and creates a contractual obligation to pay all related invoices.
No Guarantee of Outcomes: We do not guarantee the success of patent applications or other outcomes, as decisions are made by the USPTO or other relevant authorities.
Non-Legal Advice: Cerebral IP provides patent agent services, not legal advice from attorneys. For legal advice, consult a licensed attorney.
2. Website Usage
By accessing or using https://cerebralip.com, you agree to the following:
Permitted Use: The website is intended for informational purposes and to facilitate engagement with our services. You may not use the website for any unlawful or unauthorized purpose.
Intellectual Property: All content on the website, including text, graphics, logos, and materials, is the property of Cerebral IP or its licensors and is protected by copyright, trademark, and other intellectual property laws. You may not reproduce, distribute, or modify any content without prior written consent.
Client Intellectual Property: Clients retain full ownership of all intellectual property shared with Cerebral IP in connection with our services. Cerebral IP does not claim any ownership rights over client-provided intellectual property.
User Conduct: You agree not to:
Use the website to transmit harmful, offensive, or illegal content.
Attempt to gain unauthorized access to our systems or networks.
Interfere with the website’s functionality or security.
Third-Party Links: Our website may contain links to third-party sites. We are not responsible for the content, privacy policies, or practices of these sites.
3. Financial and Accounting Terms
All financial transactions and payment obligations related to our services are subject to the following:
Fees and Billing: Fees for services will be outlined in the quotes and invoices. Invoices are due within the timeframe specified in the invoice (typically 3-5 days from issuance) unless otherwise agreed.
Payment Methods: Payments may be made via bank transfer, credit card, or other methods specified by Cerebral IP. All payments must be made in U.S. dollars.
Electronic Signatures: Clients acknowledge and agree that electronic signatures on engagement agreements, quotes, or other documents are legally binding and equivalent to handwritten signatures.
Payment for Final Work Product: Invoices must be paid in full prior to the delivery of any final work product, including but not limited to patent application documents or reports.
Withdrawal of Attorney or Agent: Cerebral IP reserves the right for any of its practitioners to withdraw from representation of a client before the USSPTO due to unpaid invoice(s) or outstanding balances. In such a case, the client will be notified of withdrawal at least 30 days prior to the due date of the next required response.
Late Payments: Late payments may incur interest at a rate of up to 1.5% per month or the maximum rate permitted by law, whichever is lower. Cerebral IP reserves the right to suspend services for non-payment.
Refunds:
No refunds will be issued for services already rendered.
Refunds for services not yet commenced may be requested in writing prior to the start of work.
Clients who have paid retainers may request a refund in writing for funds related solely to work that has not yet begun. Refunds, if applicable, will be processed within 30 days of approval.
Taxes: Clients are responsible for any applicable taxes, duties, or fees associated with our services, unless otherwise stated.
4. Confidentiality
Cerebral IP is committed to protecting the confidentiality of client information.
Confidential Information: All information provided by clients in connection with our services is treated as confidential and will not be disclosed to third parties, except as required by law, regulation, or with the client’s express consent.
Data Security: We implement reasonable measures to protect client data but cannot guarantee absolute security. Clients are responsible for maintaining the security of their own systems and communications.
5. Limitation of Liability
To the fullest extent permitted by law:
Cerebral IP is not liable for any indirect, incidental, consequential, or punitive damages arising from the use of our services or website, including but not limited to loss of profits, data, or business opportunities.
Our total liability for any claim arising from these Terms or our services shall not exceed the fees paid by the client for the specific services giving rise to the claim.
6. Indemnification
You agree to indemnify, defend, and hold harmless Cerebral IP, its officers, employees, and agents from any claims, liabilities, damages, or expenses (including reasonable attorneys’ fees) arising from your use of our website, services, or violation of these Terms.
7. Termination
By Client: You may terminate your engagement with Cerebral IP by providing written notice as specified in the engagement agreement.
By Cerebral IP: We reserve the right to terminate services or website access for any reason, including non-payment, violation of these Terms, or conduct that may harm Cerebral IP or others.
Effect of Termination: Upon termination, all outstanding fees become immediately due, and you must cease using our website and services.
8. Governing Law and Dispute Resolution
Governing Law: These Terms are governed by the laws of the State of Florida, without regard to its conflict of laws principles.
Dispute Resolution: Any disputes arising under these Terms shall be resolved through binding arbitration in Orlando, Florida, in accordance with the rules of the American Arbitration Association. The prevailing party shall be entitled to recover reasonable attorneys’ fees and costs.
9. Modifications to Terms
Cerebral IP reserves the right to modify these Terms at any time. Updated Terms will be posted on https://cerebralip.com, and continued use of our website or services after such changes constitutes acceptance of the revised Terms.
10. Miscellaneous
Entire Agreement: These Terms, together with any engagement agreement, constitute the entire agreement between you and Cerebral IP regarding the subject matter herein.
Severability: If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
No Waiver: Our failure to enforce any right or provision of these Terms does not constitute a waiver of such right or provision.
Assignment: You may not assign your rights or obligations under these Terms without our prior written consent. Cerebral IP may assign these Terms at its discretion.
11. Contact Information
For questions or concerns about these Terms, please contact us at:
Cerebral IP, LLC
PO Box 771420
Orlando, FL 32877
Email: info@cerebralip.com
Website: https://cerebralip.com
By using our website or engaging our services, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.